Registering & Enrollment
Registering for Classes
Preparing for Registration
Check MyCGU for holds & Student Status Information
Before the registration period begins, be sure to check your student information on MyCGU for accuracy and eligibility to enroll in courses for the new semester.
Know Your Registration Deadline Dates
Know the registration deadline dates and what fees and penalties may apply. Consult the Academic Calendar to determine important dates and deadlines for your student transactions.
During the Summer term, registration procedures for CGU classes or classes another Claremont Colleges campus are the same as for other semesters in the academic year. However, if registering for a class at another Claremont Colleges campus during the Summer term, the other campus may have additional registration requirements, which should be completed directly with that campus.
Online or Paper Registration
Unless your department directs otherwise, students are strongly encouraged to use MyCGU for online registration. User instructions are provided in the Student Guide to Online Registration. Users acknowledge all disclosures for using the online registration system. New students should always consult their departments for instructions regarding enrollment during their first semester. The paper Registration (Add/Drop) Form may be used by those who do not enroll online.
Online Registration Disclosures
Please keep the following operating rules in mind when completing transactions over MyCGU.
Enrollment Policies and Issues
Students are responsible for verifying that prerequisites have been satisfied before enrolling in any course with published prerequisites. Prerequisites can be identified by accessing course information via MyCGU. Prerequisites are listed under the Enrollment Information when you select and view the full informaiton for a particular course.
If you began your doctoral program during the 2004-2005 academic year, you must enroll in a Transdisciplinary (or T-) course prior to the end of your second year of study. T-courses are open to all students.
Students are considered withdrawn from CGU if any of the following occur:
When you are withdrawn for lack of enrollment, you may correct the situation by registering before the end of the semester. Approval of your department is required and late registration fees apply. Reinstatement is required if you were withdrawn in a semester prior to the current semester. You must contact Financial Aid to determine the financial impact of your withdrawal from CGU.
Attendance and Zero Units
You are responsible for the accuracy of your class schedule and for any financial and financial aid implications therefrom.
Full time status is considered 8 units or more while 4 units constitutes half-time. Students on financial aid or attending with scholarships or other sponsorship should be mindful of the minimum units required by their lenders or other sponsors.
Semesters and courses for which you earn zero units are particularly critical for financial aid purposes as well as for international students. Zero units may result from dropping all of your courses in a semester or from the assignment of a U (Unsatisfactory) grade.
If you do not intend to remain in a course, you must drop the course per Add/Drop guidelines. Failure to drop a course may result in the assignment of a U grade.
When you drop all of your courses, you are essentially withdrawing from the University. Students who withdraw during any semester may need to apply for reinstatement in a following semester in order to resume studies at CGU.
When a class is cancelled, all enrollments in the class are dropped immediately. Every effort is made to notify the students affected; however, students are responsible for checking their enrollment information periodically throughout the semester.
During the first two weeks of the semester, students should regularly monitor their MyCGU schedules for enrollment transactions that result from wait list activity and course cancellations. Students are responsible for maintaining their course unit load limits for financial aid and international student purposes.
Changing to Audit Status
Students who wish to enroll in a class on an audit basis must do so by the end of the Add/Drop period (posted in the Academic Calendar). Changes to grading basis cannot be made online. Students should submit to their academic departments a Registration (Add/Drop) Form (available on the Registrar's Form Index) to indicate a change from graded to audit basis. Instructor permission is required. Because changes from graded to audit basis may entail a refund, all refunds are governed by the Add/Drop refund schedule.
Deadlines and Refunds
Deadlines for enrollment changes are announced in the Academic Calendar.
Term-based transactions include all activities that affect your student record and account within a given semester. All registrations, enrollment changes, payments, and changes to payment arrangements must be made prior to the end of the semester. No changes will be made after the last day of the semester.
Independent Study-Type Classes
Required Form: Enrollment Contract & Registration Form for Independent Coursework (available on the Registrar's Form Index)
Claremont Graduate University offers individualized instruction on a wide range of topics through the following types of courses.
These types of courses are commonly referred to as Independent Study courses. Students should have completed at least one semester of enrollment in regular courses before requesting an independent study opportunity.
The procedures outlined below apply to enrollment in all types of Independent Study.
Registering for Independent Study
The registration process for an Independent Study course is different from enrollment in regular courses and cannot be done online. This is because each activity is structured to meet the needs and interests of the individual student.
Completing the Enrollment Contract & Registration Form for Independent Coursework
The purpose of submitting this form is to document your Independent Study activity and justify the assignment of academic units for financial aid and other purposes.
Registration Change Policy
The Registration Change Policy, more popularly known as Add/Drop, is established in compliance with federal regulations for the administration of financial aid and apply to all students regardless of individual funding sources. Adherence to this policy is ensures CGU's eligibility to offer financial aid through the US Department of Education and to provide educational services under the US Department of Veterans Affairs.
Definition: Registration changes are changes to the schedule of courses in which you are enrolled for a semester. These transactions include all of the following:
Term-Based Transactions: All registration changes must be submitted and processed within the semester to which they apply. The Academic Calendar notes the last day for making changes to the semester's registration.
Financial Implications: Adjustments to tuition, including credits and new charges, are determined by the date on which the transaction is processed. A schedule of Add/Drop dates is published for each (regular session, Module 1, Module 2, etc.) and for each semester in the Academic Calendar. Transactions are based upon dates for the session or module in which the specific class is scheduled. Tuition and fees are published by Student Accounts.
Transaction Adjustments to Tuition:
Using the MyCGU Student Portal: Access MyCGU to register and make changes to your enrollment online through the Add/Drop deadline for regular session classes. Review the Student Guide to Online Registration for more information. Other changes may be submitted through your department through the last day of the semester.
Important: When making changes to your class schedule on MyCGU, always add courses before you drop any courses. Whenever your total number of units enrolled drops to zero (0), you have technically withdrawn yourself from the University. Subsequent enrollment transactions to add courses are then treated as a new registration--and if the new ADD transaction is submitted after the registration deadline for the semester, you will incur a late registration fee.
After the Add/Drop Deadline: After the Add/Drop deadline for regular session, all enrollment changes are made by submitting a Registration (Add/Drop) Form to your academic department (form is available on the Registrar's Form Index).
Current Tuition & Fees are available from the Student Accounts website.
Enrollment Change Fee: For each semester, an enrollment change fee applies to changes made after the last Add/Drop deadline for regular session. The last Add/Drop deadline is the date after which no refunds are provided when dropping a course and a W notation is assigned for courses dropped. This date is announced in the Academic Calendar.
Publication of Deadlines: Add/Drop deadlines are announced in the Academic Calendar.
Failure to Withdraw from Courses
You are responsible for officially withdrawing from courses that you do not intend to complete. Instructors are advised to assign a U (Unsatisfactory) grade if you are enrolled in a class and never attended the class.
U grades negatively impact your grade point average and may force you into academic probation status with the University, financial aid, and student visa requirements.
W Notation for Dropping Classes
If you drop a class after the deadline established for the semester/module, the course remains on your transcript with a W (Withdrawn) notation. W is not a punitive grade, but rather a chronological indicator for action taken with regard to enrollment in a course. The W notation does not affect GPA and applies to all courses--graded, audited, unit-earning, non-unit-earning, independent studies, etc.
Deadline dates for the W notation are announced in the Academic Calendar.
If you have a hold on your account, you cannot register for the semester specified in the hold. Contact the office that placed the hold (identified in your MyCGU portal) in order to resolve the situation. Delays in resolving holds are not acceptable reasons for waiving late registration fees or other penalties you may incur as a result of missing registration and Add/Drop deadlines. These fees are detailed on the Student Accounts webpage.
Types of Holds
Holds are placed for academic, financial, and administrative reasons. Holds that prevent your registering for classes are listed below:
Identifying Holds on Your Student Record
Auditing a Course
What is an Audited Course?
A course taken on an audit basis is used for academic exploration and personal enrichment. The following apply to audited courses:
The auditing of CGU courses is managed by the policy and procedure detailed below. Students enrolled in at least 12 units (Art students must be enrolled in at least 15 units) in a term, in a Continuous Registration course, or in a Doctoral Studies course may audit a single class of up to 4 units in the same term at no additional cost. Be sure to consult the Tuition & Fees table on the Student Accounts website for audit rates.
Enrolling in a Course on an Audit Basis
You may not enroll in a course on an audit basis using the online registration system.
Enrollment Changes on Audited Courses
Students are responsible for dropping courses they do not intend to complete. All enrollment change actions must be requested prior to the deadlines established in the Academic Calendar. Changes to the enrollment of audited courses are subject to the refund specifications outlined in the Refund Schedule for the applicable semester.
Grading of Audited Courses
Students who successfully complete an audited course are assigned the AU (Audit) grade notation. Students who do not complete courses for which they have enrolled are subject to the grading policies of the instructor, including the assignment of a U (Unsatisfactory) grade.
Repeat Course Policy
This policy is established in compliance with federal financial aid regulations and to ensure the accuracy and integrity of student academic records. Repeat enrollment in courses is governed by this policy and applies to all courses offered at CGU with the exception of the following courses or types of courses:
Policy on Repeating Courses
Students may repeat courses with the approval of the student's program AND provided all of the following conditions apply.
For academic transcript purposes, the following policies apply to the recording of repeated courses:
Financial aid may not be available for the repetition of certain courses. To determine eligibility for funding and application of financial aid regulations to repeating courses, please consult Financial Aid.
Important Considerations for Students
The Policy on Repeating Courses is intended to ensure academic, chronological accuracy and to preserve the integrity of a student's transcript as an official report of historical enrollment and academic performance. Grading must be based upon performance requirements announced by the instructor of record at the beginning of the course. The Incomplete Grade process allows a student additional time to complete coursework, but does not authorize participation in subsequent offerings of the course.
Students who choose to repeat a course must be cognizant of all of the following:
Students who do not expect to complete a course successfully should consider dropping the course before the end of the semester in which the course is taken. After the Add/Drop date announced in the Academic Calendar, the drop action may be recorded on the student's transcript with a W (Withdrawn) notation. W does not affect the GPA. It is an enrollment notation and is neither punitive nor negative.
As a reminder, grade changes are recorded on the transcript with the original grade and the date a new grade is assigned.
Integrity of Student Academic Performance
Grades and grade changes may only be submitted by the instructor of record. The instructor of record is the instructor designated in CGU course files and the CGU Schedule of Classes as the faculty member responsible for the course.
Grades must be based upon a student's performance in coursework established for the course by the instructor of record during the semester that the course is offered.
Students may never take a course in one semester and repeat the course in a subsequent semester with the objective of replacing a grade earned in a previous semester. This is a violation of the integrity of academic record practices and a misrepresentation of student academic achievement. Such a practice is also unfair toward both the University and the other students enrolled in the course.
Exceptional circumstances, such as the death or unanticipated departure of an instructor, are addressed by the department with the concurrence of the Provost and the Registrar.
Policies and procedures regarding grades are detailed in the Student Guide to Grades at CGU.
Credit hours refers to the units or credits earned by a student for the successful completion of a course at CGU. These are the units recorded on the student's official transcript and the same units that are counted toward degree requirements or qualifications for certificates.
The standard for credit hours is set by federal regulations governing eligibility for and the disbursement of financial aid. 34 CFR Section 668.2 refers to 12 semester hours for institutions that measure progress in credit hours and use a standard semester term. Standards are essentially the same for graduate and undergraduate education since the two are differentiated by the level of study and not the number of hours devoted to study.
For CGU courses, a single unit or credit is determined by 10.5 hours of instructional activity per semester. Instructional activity includes direct instructor contact in a physical or virtual classroom as well as asynchronous instructional content for online or hybrid courses. When creating and scheduling courses, departments and programs must be careful to ensure that scheduled class meeting times meet or exceed the following requirements based upon the 10.5 hours per unit rule. A standard semester at CGU is 16 weeks in the Fall and Spring.
Units - Hours - Minutes
1.0 - 10.5 - 630
Note that departments and programs that follow the schedule of standard meeting times established and published in the Call for Courses meet the requirements of the institution's definition of credit hours.
Students are expected to attend all scheduled class meetings for courses in which they are enrolled whether on a credit or audit basis. Students should consult their department handbooks as well as their course syllabi for attendance policies specific to certain courses or programs. Normally, in the case of excused class absences, the instructor may but is not obligated to allow students to complete examinations, missed assignments, or additional make-up work to offset absences.
In cases of excessive absences which affect a student's ability to effectively master the course material or meet the university's stated credit hour requirement standards, instructors may take appropriate action, including but not limited to adjusting a student's grade for the course or dropping the student from the course according to the published Academic Calendar deadlines.
Students with special attendance requests, such as major religious holiday observances, or unforeseen life emergencies, such as serious illness or accidents, are usually allowed to make up class assignments or tests. Students are expected, when possible, to inform the instructor in advance of an absence and to make arrangements for missed work.
Coursework approved for transfer credit is documented on your transcript with a notation indicating the source of the transfer credit and the number of units for which you are credited. Individual courses and grades received are not recorded on your CGU transcript. Further, grades received for non-CGU or non-Claremont Colleges courses are not factored into your CGU record.
Exchange students are individuals who are currently enrolled in a degree program at another graduate institution and who wish to enroll at Claremont Graduate University for a semester of coursework. Interested students should contact the department of interest directly. Students from non-US institutions should also consult with the Office of International Students & Scholars Services regarding immigration requirements.
Registration: Students must be currently enrolled at either a domestic or international institition to qualify for exchange student status. An official transcript or enrollment verification must accompany the Visiting Student Registration Form (available on the Registrar's Form Index).
Individuals who are not currently enrolled at another institution should inquire about admission to CGU, either to one of the University's degree programs or as a non-degree seeking student (special status). Procedures for Visiting Scholars, which is another status entirely, are provided to academic departments in the Institutional Handbook.
Exchange students are not eligible for financial aid from CGU and must enroll in unit-earning courses. Courses that are reserved for degree-seeking students at CGU, such as Continuous Registration and Doctoral Study, are not open to exchange students.
5C Students Registering for CGU Classes
While some CGU courses are restricted to graduate student enrollments, other courses are open for enrollment to students from the undergraduate colleges (5C) of the Claremont University Consortium (CUC). CGU, its departments, and its instructors reserve the right to cancel a non-CGU student's enrollment for failure to comply with the procedures disclosed on this page and/or those of the individual CGU department.
5C students register for CGU courses at their home college after obtaining the written permission of the CGU course instructor or, in some cases, the CGU department. Evidence of permission must be submitted to the registrar of the undergraduate student's home college per that college's procedures. If necessary and upon request, evidence of permission must be provided to the CGU registrar or CGU department.
For certain CGU courses and programs, permission for undergraduate student enrollment is granted only after department review of the undergraduate student's request. These special situations are detailed below.
Management and Executive Management
The demand for Management and Executive Management courses is competitive and enrolled participants may include executives and continuing education students from public and private enterprises. To maintain and to ensure a certain level of professional participation and prerequisite experience for dialogue enrichment, permission for the enrollment of undergraduate students in these courses is given only by the department office. Do not approach individual instructors for permission to enroll.
Undergraduates and other non-CGU students interested in pursuing enrollment in courses offered at the Peter F. Drucker and Masatoshi Ito Graduate School of Management should contact the school at (909) 607-8100 to schedule an interview.
Department-issued permission for enrollment of undergraduate students in the following courses is required from the School of Educational Studies - Teacher Education Office in Stauffer Hall. Call (909) 607-3692 for instructions.
EDUC 170G: In the fall, the School of Educational Studies - Teacher Education offers EDUC 170G, Introduction to Public School Teaching. This course is open to undergraduate students interested in exploring a teaching career in a K-12 public school. Interested students should contact the Teacher Education Program to schedule an interview for evaluation and permission to enroll in this course.
EDUC 300G: During the Spring semester, three sections of Teaching/Learning Process I are offered to undergraduate seniors as a bridge to the pursuit of graduate studies in teacher education. The three sections focus on Single Subject, Multiple Subject, and Special Education strategies. Interested students should contact the Teacher Education Program to schedule an interview for evaluation and permission to enroll in any section of this course.
Courses Restricted to Graduate Students
Enrollment in the following courses or groups of courses are restricted to graduate students or CGU students only: