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Call for Courses


Forms for Submission of Scheduling Information

Use the appropriate form to submit course scheduling information to the Registrar's Office. To ensure clarity and accuracy, please follow all instructions for Completing the Scheduling Forms. Be sure to identify the semester and year for the scheduling information you are providing.

  • CF 600 - Course Scheduling Form - No changes. Use this form to schedule courses with no changes to previously published course information.
  • CF 601 - Course Scheduling Form - New prerequisites. Use this form to establish prerequisites for a course.
  • CF 602 - Course Description Form. This form is used to provide a description for a new course or to change the description on an existing course. Don't forget to include the course on your CF 600 so it is added to the Schedule of Classes.
  • CF 603A - Course Schedule Change Form. Use this form to submit changes, except for room changes, on courses.
  • CF 603B - Course Prerequisites Change Form. Use this form to change prerequisite information for a course.
  • CF 604 - Combined Courses. Use this form to identify combined (cross-listed) courses.

Forms are distributed by e-mail at the beginning of the Call for Courses period.

Standard Time Slots for CGU Courses

For classes that meet twice a week, Monday through Friday

  • 8:10 am to 9:25 am
  • 9:35 am to 10:50 am
  • 1:15 pm to 2:30 pm
  • 2:45 pm to 4:00 pm

For classes that meet once a week, Monday through Friday

  • 9:00 am to 11:50 am (on a space available basis)
  • 1:00 pm to 3:50 pm
  • 4:00 pm to 6:50 pm
  • 7:00 pm to 9:50 pm

For classes that meet once a week, on Saturdays

  • 9:00 am to 12 noon
  • 1:00 pm to 4:00 pm

The University requires a 10-minute break between classes.

Course Numbers

CGU Courses. The following rules apply to CGU courses.

  • CGU courses for graduate students are numbered 300 and above.
  • Do not use the range 390-400 and 490-500 for regular courses.
  • CGU cross-listed (combined) courses MUST have the same course catalog number for enrollment reporting purposes.
  • TNDY courses cannot be cross-listed with other subjects.

When creating new courses, departments may not use numbers within the range of 390-400 and 490-500. These numbers are reserved for institutional use.

5C Courses. CGU departments may include 5C courses in the CGU Schedule of Classes. The following requirements pertain to 5C courses.

    • Before you list a 5C course in the CGU Schedule, you MUST verify that the 5C instructor and the 5C college department will permit graduate students to enroll in the course.
    • 5C courses, usually numbered 100-199, may be cross-listed with CGU courses. For CGU enrollment purposes, these 5C courses are assigned a CGU number that is numerically 100 greater than the original 5C course catalog number.
    • The approval of the CGU department is required for a CGU student to earn graduate credit from enrollment in a 5C course. The CGU Registration Form for Courses Offered at the 5C is used for the enrollment and approval process.
    • Physical Education (PE) courses taken at the 5C may be listed on a CGU student's transcript, but these courses earn zero credit. The CGU Registration Form for Courses Offered at the 5C is used for such enrollments.

Credit Hours

CGU courses are required to comply with Credit Hour requirements established in federal regulations that govern eligibility for and disbursement of financial aid.

The cumulative time that students meet for a CGU course must reflect the unit value of the course. Meeting times should be calculated at 10.5 hours per unit of credit.

Scheduling a Transdisciplinary (TNDY) Class

To schedule a TNDY class, please contact the Director of Transdisciplinary Studies.  Classes scheduled for TNDY can not be combined with another class, and a non-TNDY version of the same class can not be offered in the same term, even under a different subject heading. This is done, in part, to make certain that the specific requirements for TNDY classes are satisfied, and to ensure that students can clearly determine which courses will satisfy the T-course requirement.

Classroom Assignments

A list of CGU facilities and their capacities is available on the registrar's web page about Reserving Classrooms & Other CGU Facilities.

Room preferences may be submitted during the scheduling process; however, the following caveats apply.

    • Priority is given to courses meeting in approved time patterns.
    • Priority for room usage is given to CGU courses. Events are considered tentatively booked until after the Add/Drop deadline. The rescheduling of events bumped by classes is the responsibility of the event host or coordinator.
    • CGU makes every effort to maximize classroom utilization based upon occupancy limits and enrollment capacity. Therefore, the Registrar's Office reserves the right to reassign courses based upon capacity, Americans with Disabilities (ADA) needs, and other space management considerations.
    • Faculty, departments, students, and event coordinators should always verify classroom assignments at the start of the semester. Official assignments appear in student and faculty portals as well as in the online CGU Schedule of Classes.

Room Changes

Requests for room changes do not require a specific form. Submit e-mail requests to the Registrar's Office and include all of the following information in your e-mail.

  • Course Catalog Number
  • Day and time the course is being offered
  • The classroom to which the course is assigned
  • The number of students currently enrolled in the course
  • Reasons for requesting the room change (capacity, facility requirements, etc.)

The Registrar's Office reserves the right to refuse room change requests when enrollment numbers are significantly below the capacity of the requested room. In such cases, a room change request may be resubmitted after the Add/Drop deadline for the semester.

Questions

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Completing the Scheduling Forms Completing the Scheduling Forms

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Completing the Scheduling Forms 

The following notes have been compiled to ensure accurate interpretation of the information you submit on scheduling forms to the Registrar's Office.

Identify the term. Always include the semester and year.

Appropriate Form. To expedite processing of your request, please use the appropriate form for your submission.

Addenda. If you must submit additional information to a previously submitted report, start a new form. Do not use a previously submitted form and add new information.

Course Listings. List all CGU courses in numerical order. Be sure to include research courses, tutorials, G courses, field studies, etc.

Combined Courses. Courses that are cross-listed are called combined courses in PeopleSoft. Combined courses must have the same catalog number. For example, CLST 385 and HIST 385.

IMPORTANT: If you intend to combine courses in this way, you must submit the appropriate scheduling form (CF 604) to ensure that the two courses that are being combined are assigned to the same classroom.

Instructor Names. Use complete first and last names to avoid confusion and listing errors. This is vitally important when listing instructors who are not CGU core faculty.

Module. Indicate the session of the semester in which the course is being held.

FULL - Regular session. Class extends through the entire semester.

MOD 1 - Module 1. Class is held during the first half of the semester.

MOD 2 - Module 2. Class is held during the second half of the semester.

Note that research courses, tutorials, and independent studies are generally full term courses.

Course Begin End/Times. Schedule courses according to the standard time slots established for CGU courses. For courses not using a standard time pattern, you must list all dates and times that the class meets. To avoid scheduling errors, do not indicate "biweekly" or use other such terms.

Course Enrollment Numbers. You must provide the following information regarding your enrollment expectations.

PROJ NO -  Projected Number. This number should reflect your projected final enrollment capacity and is used to assign a classroom.

MAX NO - Maximum Number. This is the number used to control enrollment in the course. If left blank, the PROJ NO is used. If you specify (x) as the MAX NO, only (x) number of enrollments will be permitted. Then,(x+1) becomes the first waitlisted student.

MAX NO WAIT LIST - Maximum Number on Wait List. Wait lists are not required, so this field is optional. If you specify a number, this is the number of students who will be allowed to go on a wait list for the class.

Wait Lists. If the course allows a wait list, students on the wait list will automatically be moved to enrollment status as space in the enrollment capacity becomes available (due to drops or if you increase enrollment capacity). All wait lists are purged following the Add/Drop deadline.

Room Preferences. You may request a particular classroom, but all assignments are determined based upon enrollment capacity and technology needs. Be sure to indicate any classroom requirements, such as smart classrooms, board space, or critical, pedagogical needs.

Prerequisites. To verify prerequisites on file for a course, run the query SR_PREREQUISITES_DESCR.

Submissions. Send all scheduling forms to the registrar.

Requesting Room Changes

See the section on Room Changes under Call for Courses.

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