Use the appropriate form to submit course scheduling information to the Registrar's Office. To ensure clarity and accuracy, please follow all instructions for Completing the Scheduling Forms. Be sure to identify the semester and year for the scheduling information you are providing.
Forms are distributed by e-mail at the beginning of the Call for Courses period.
For classes that meet twice a week, Monday through Friday
For classes that meet once a week, Monday through Friday
For classes that meet once a week, on Saturdays
The University requires a 10-minute break between classes.
CGU Courses. The following rules apply to CGU courses.
When creating new courses, departments may not use numbers within the range of 390-400 and 490-500. These numbers are reserved for institutional use.
5C Courses. CGU departments may include 5C courses in the CGU Schedule of Classes. The following requirements pertain to 5C courses.
CGU courses are required to comply with Credit Hour requirements established in federal regulations that govern eligibility for and disbursement of financial aid.
The cumulative time that students meet for a CGU course must reflect the unit value of the course. Meeting times should be calculated at 10.5 hours per unit of credit.
To schedule a TNDY class, please contact the Director of Transdisciplinary Studies. Classes scheduled for TNDY can not be combined with another class, and a non-TNDY version of the same class can not be offered in the same term, even under a different subject heading. This is done, in part, to make certain that the specific requirements for TNDY classes are satisfied, and to ensure that students can clearly determine which courses will satisfy the T-course requirement.
A list of CGU facilities and their capacities is available on the registrar's web page about Reserving Classrooms & Other CGU Facilities.
Room preferences may be submitted during the scheduling process; however, the following caveats apply.
Requests for room changes do not require a specific form. Submit e-mail requests to the Registrar's Office and include all of the following information in your e-mail.
The Registrar's Office reserves the right to refuse room change requests when enrollment numbers are significantly below the capacity of the requested room. In such cases, a room change request may be resubmitted after the Add/Drop deadline for the semester.
The following notes have been compiled to ensure accurate interpretation of the information you submit on scheduling forms to the Registrar's Office.
Identify the term. Always include the semester and year.
Appropriate Form. To expedite processing of your request, please use the appropriate form for your submission.
Addenda. If you must submit additional information to a previously submitted report, start a new form. Do not use a previously submitted form and add new information.
Course Listings. List all CGU courses in numerical order. Be sure to include research courses, tutorials, G courses, field studies, etc.
Combined Courses. Courses that are cross-listed are called combined courses in PeopleSoft. Combined courses must have the same catalog number. For example, CLST 385 and HIST 385.
IMPORTANT: If you intend to combine courses in this way, you must submit the appropriate scheduling form (CF 604) to ensure that the two courses that are being combined are assigned to the same classroom.
Instructor Names. Use complete first and last names to avoid confusion and listing errors. This is vitally important when listing instructors who are not CGU core faculty.
Module. Indicate the session of the semester in which the course is being held.
FULL - Regular session. Class extends through the entire semester.
MOD 1 - Module 1. Class is held during the first half of the semester.
MOD 2 - Module 2. Class is held during the second half of the semester.
Note that research courses, tutorials, and independent studies are generally full term courses.
Course Begin End/Times. Schedule courses according to the standard time slots established for CGU courses. For courses not using a standard time pattern, you must list all dates and times that the class meets. To avoid scheduling errors, do not indicate "biweekly" or use other such terms.
Course Enrollment Numbers. You must provide the following information regarding your enrollment expectations.
PROJ NO - Projected Number. This number should reflect your projected final enrollment capacity and is used to assign a classroom.
MAX NO - Maximum Number. This is the number used to control enrollment in the course. If left blank, the PROJ NO is used. If you specify (x) as the MAX NO, only (x) number of enrollments will be permitted. Then,(x+1) becomes the first waitlisted student.
MAX NO WAIT LIST - Maximum Number on Wait List. Wait lists are not required, so this field is optional. If you specify a number, this is the number of students who will be allowed to go on a wait list for the class.
Wait Lists. If the course allows a wait list, students on the wait list will automatically be moved to enrollment status as space in the enrollment capacity becomes available (due to drops or if you increase enrollment capacity). All wait lists are purged following the Add/Drop deadline.
Room Preferences. You may request a particular classroom, but all assignments are determined based upon enrollment capacity and technology needs. Be sure to indicate any classroom requirements, such as smart classrooms, board space, or critical, pedagogical needs.
Prerequisites. To verify prerequisites on file for a course, run the query SR_PREREQUISITES_DESCR.
Submissions. Send all scheduling forms to the registrar.
See the section on Room Changes under Call for Courses.