Claremont Graduate University has established specific time-frames within which you are expected to complete program requirements toward your individual degree. As you approach the expiration of your expected degree completion time, an out of time (OUT) hold is placed on your record. You are out of time at the beginning of the semester indicated in the hold. The hold prevents you from registering for the semester, which may result in an interruption in library and student services. To continue in your program, you must request from your department additional time to complete your degree by submitting the Extension of Time for Degree Request form (available on the Registrar's Form Index)
You are expected to complete degree requirements and graduate within the following time-frames. Time is counted beginning with your first semester of enrollment.
Master's degree: 5 years, 6 years for MBA, 6 years for EMBA
Doctoral degree: 7 years, 6-1/2 years if 12 units of credit is transferred, 6 years if 24 units of credit transferred
Limits on Extensions
CGU limits on extensions of time may be reduced by the faculty of individual departments and programs. For a student's first request, extensions are generally granted for a period of one year for masters students and two years for doctoral students. If approved, subsequent requests are extended for a maximum period of one year each time.
Students who have received three or more extensions: New requests for extending your time to degree are subject to additional evaluation by your department. This additional review is required to ensure the applicability of completed coursework for your new expected graduation term. If necessary, you may be required to complete additional coursework.
Leave of Absence
Time to degree is automatically extended during an approved leave of absence (except for a Research Leave of Absence).
International students: International students on an F1 or J1 visa must adhere to strict time to degree requirements established by the US immigration regulations and enforced through the Student and Exchange Visitor Information System (SEVIS). These periods are generally shorter than those provided by CGU guidelines. To request an extension of time, an international student must first request a Program Extension through SEVIS. International students are encouraged to consult the Office of International Students & Scholars Services for assistance.
A service indicator (hold) will be placed on your record indicating the semester in which you will be out of time for completing your degree. This information is available to you in the Tasks section of MyCGU. The indicator is listed as OUT and means that you are out of time at the beginning of semester listed. You may not enroll in courses, may experience interruptions in library and student services, and will be subject to late registration fees if you do not register by the registration deadline. To avoid interruptions in library and student services as well as late registration fees, start this process early.
In collaboration with your academic advisor or department representative, complete an Extension of Time for Degree Request form. A plan of study/research must be attached to the request, demonstrating how degree requirements will be fulfilled within the additional time requested. Your plan of study may be in narrative or calendar format.
Approved requests should be submitted to the Registrar's Office for processing.