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Graduation FAQs Graduation FAQs

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Where can I find graduation deadlines and forms?

When will I receive the Degree Completion Survey so I can submit my final approval form?

Do I need to be registered in order to graduate?

When will I receive my diploma?

How will my name appear on my diploma?

How and when will I receive information about Commencement?

When will my degree show on my transcript?

What will the degree conferral date be on my transcript and diploma?

 


 

Where can I find graduation deadlines and forms?

Graduation deadlines can be found on the Academic Calendar.

Graduation forms are available on the Registrar's Form Index. They include:

  • Intent to Receive a Degree
  • Final Approval Master's/Certificate
  • Request for Dissertation Defense Announcement
  • Final Approval Doctoral Degree

When will I receive the Degree Completion Survey so I can submit my final approval form?

The Degree Completion Survey is required for all students receiving a master's or doctoral degree in a given term. Students will receive an email with a link to the survey two weeks before the degree completion deadline (see Academic Calendar for current dates). Upon completion of the survey, students will receive a completion code via email which must be included on their degree final approval form(s).

Do I need to be registered in order to graduate?

Students must be registered during the semester in which they intend to receive a degree or certificate, with the exception of students who have completed all coursework for a degree and intend to graduate during the summer term. Students graduating during the summer term who are not enrolled in coursework must have been enrolled or on a university-approved leave of absence during the previous spring term in order to be eligible.

Active Status - Requirements Complete: If all academic and institutional degree requirements, including the removal of outstanding Incomplete grades and receipt by the Registrar's Office of all forms including all required signatures, are accomplished prior to the first day of classes for that next semester, the student may not be required to register in the semester of degree conferral.

In these cases, the academic department should confirm that all approvals have been recorded prior to the first day of the term and then inform the Registrar's Office that the student is in degree requirements complete status. This status will be recorded on a student's transcript, and they will remain in active status until the first available date of degree conferral and will not have to register for Continuous Registration or Doctoral Study.

This status is only applicable for students who were enrolled at CGU during the term immediately preceding the term of graduation (for fall graduated in degree requirements complete status, enrollment in the preceding spring or summer term is required). Students on a university-approved leave of absence in the previous term or who are reinstating to the university in the semester of graduation are not eligible. Students are also not eligible if they are working on additional degrees at CGU that are incomplete.

When will I receive my diploma?

Diplomas are printed and mailed to the "mailing address" listed in a student's MyCGU portal approximately 6-8 weeks after the last day of the term of graduation. Students should ensure their mailing address is correct by logging into their MyCGU portal before diplomas are mailed; incorrect mailing addresses may significantly delay receipt of diplomas.

Alternatively, students may request to pick up their diploma in person at the Registrar's Office by sending an email to student.records@cgu.edu prior to the last day of the term. Students picking up diplomas must present a valid picture ID. Due to COVID-19 and the closure of CGU's campus, in-person pick up for diplomas will not be available for Spring 2020 graduates.

Diplomas and transcripts will not be released to students who have outstanding financial obligations to CGU.

For additional information about diplomas or the process for ordering a replacement diploma, see the Diplomas section of the Registrar's webpages.

How will my name appear on my diploma?

The student's legal/primary name as it appears in their CGU record will be printed on the diploma.

To see how your name appears in your student record, please consult your "Profile" information in your MyCGU portal: the "Primary Name" listed in your portal is the name that will be printed on your diploma.

Your primary/legal name cannot be changed through your portal. For information about changing your legal/primary name in your CGU record, please see the Changing Your Personal Information webpage.

How and when will I receive information about Commencement?

All graduates and students eligible to participate in Commencement must register in order to participate in the Commencement ceremony. All eligible participants will receive an email by the end of February from the Registrar's Office (student.records@cgu.edu) including a link to an online Commencement Registration Form which must be completed by the deadline indicated in the email.

  • Spring graduates will receive the registration form via their CGU email.
  • Graduates of the previous Summer and Fall terms will receive the registration form via the "Home email address" listed in their student record.

If you are a student or graduate who meets the eligibility guidelines for participating in the upcoming Commencement ceremony and you have not received an email with a link to the Commencement Registration Form, please check your Junk and/or Clutter folders in your email account as it may have been misdirected. If you cannot find the email in these folders, please email student.records@cgu.edu.

For additional information about Commencement, please visit the Commencement information webpage.

When will my degree show on my transcript?

The Registrar's Office posts degrees/certificates to students' records after the end of the term as grades are recorded and degree requirements are verified. To learn whether your degree has been posted, please login to your MyCGU portal and view your unofficial transcript (instructions are available when you login to the portal in the Help-->Tutorials and Forms section). If your degree has been posted, it will appear under the "Degrees Awarded" section (usually on the first page of your transcript).

You will receive one complimentary official transcript with your diploma; you may order additional copies online through the National Student Clearinghouse (www.nationalstudentclearinghouse.org). For more information about transcripts, please visit the Transcript Requests section of the Registrar's webpages.

What will the degree conferral date be on my transcript and diploma?

CGU has three degree conferral dates per year which are the last day of the Summer, Fall, and Spring terms. These dates are listed in the Academic Calendar.


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