Student Guide to Grades at CGU
The information on this page is intended to provide you with a guide to understanding CGU grades and grading policies.
Official disclosures about CGU grades are provided on the back of the official CGU transcript, typically referred to as the Transcript Legend. Since grading policies have changed over the years, you should also refer to the Transcript Legend - Historical Disclosure.
CGU uses letter grades, S/U grades, and other grade notations to indicate academic achievement in a course. In certain instances, enrollment notations are used instead of grades.
Grades and enrollment notations are further divided into two categories--temporary and permanent.
The distinction between permanent and temporary grades is used to regulate grade changes.
Cross Registration. Grades earned through cross registration at the Claremont Colleges or the Claremont School of Theology are included in the GPA calculation, as they are courses earning credit towards a student's CGU degree and they appear on the CGU transcript.
Official CGU grades include A+, A, A-, B+, B, B-, C+, C, and C-.
D and F are not valid grades at CGU. If an instructor reports a D or F grade, the grade is translated and posted as U (Unsatisfactory).
Unless a course or degree requirement insists upon a letter grade, you may request a Satisfactory/Unsatisfactory (S/U) grade from the instructor. No special form is required. Students request S/U grading direct from the instructor before the end of the semester in which the course is taken.
Instructors are not required to assign S/U grades, unless S/U grading is required by the course itself. The decision to issue an S/U grade as an alternative to a letter grade is entirely within the authority of the instructor.
An S grade earns units but does not factor into your GPA. It is important to note that a U grade will negatively impact your GPA and have implications beyond your GPA. Satisfactory Academic Progress (SAP), eligibility for financial aid, and continued international student status may all be adversely affected by a U grade. Contact the appropriate office for guidance.
CGU does not utilize the Pass/Fail (P/F) grading scheme. Grades received from instructors that assign P/F are translated appropriately as S/U.
If you are enrolled in a class on an audit basis, your instructor will assign the appropriate grade for your audit. AU (Audit) is assigned if you successfully completed the course. U (Unsatisfactory) is assigned if you did not complete the course or if you abandoned the course and failed to drop it from your schedule.
Incomplete (I) and Grade Pending (GP) are notations used to indicate that a permanent grade is expected within a defined period of time. When the time period for a temporary notation expires, the designator is replaced by a permanent grade.
Incomplete Grades. Unless the student and instructor define a more stringent time period, an incomplete must be resolved no later than the grading deadline of the semester one year later than the original course. If you receive an I grade, submit outstanding work to your instructor to allow time for evaluation and submission of a new grade by this date. If you need additional time, you may request one extension by submitting an Incomplete Grade Extension Request. Extensions may be granted for no longer than a single term, which includes the summer term. If the Incomplete period expires, and no new grade has been received by the Registrar's Office, your grade lapses as designated by your instructor or to U (Unsatisfactory). An instructor is not required to accept additional work for consideration or evaluation after expiration of the Incomplete time period. If work is accepted, however, the instructor may issue a Grade Change. All grade changes are noted on your transcript with the date and the reason for the change.
Grades Pending. Instructors may issue a GP if a grade cannot be reported to the Registrar's Office by the grading deadline established by the Academic Calendar. A grade is expected within a reasonable time (generally no more than a few weeks) following the due date. When reviews for Satisfactory Academic Progress (SAP) begin, any outstanding GP grades default to a Y (Unreported Evaluation) notation.
Withdrawn (W) indicates that you withdrew from a course after the deadline announced in the Academic Calendar. A W notation does not affect your GPA and is neither punitive nor negative.
Unreported Evaluation (Y) signifies that no grade was reported by your instructor. Y is assigned when the Satisfactory Academic Progress (SAP) review begins and either no grade has been received for a class in which you were enrolled or a GP was issued and no follow-up grade reported. Like W, the Y is neither punitive nor negative. Y does not affect your GPA. However, courses for which the Y has been assigned cannot be used to fulfill a degree requirement.
Once permanent grades have been assigned, grade changes may be made only in the most exceptional of circumstances, and requests for permanent grade changes must be supported by the school's dean. All grade changes are recorded on your transcript with the date and the reason for the change. Requests to assign a temporary grade (I or GP) as a new or replacement grade are not permitted. The W notation may not be replaced by another grade.
Grade changes are reported by instructors to the Registrar's Office for any of the following conditions. Grade changes may not be submitted for individuals who have graduated or are not currently enrolled at CGU or the Claremont Colleges.
Reporting Errors. If a grade was reported or recorded incorrectly, the instructor must notify the Registrar's Office.
Outstanding Work. New grades are expected to replace a temporary notation (I or GP). Upon evaluation of your work, the instructor will issue a permanent grade. Instructors are not required to accept nor evaluate work after a permanent grade has been assigned in the course.
Re-evaluations. Under certain circumstances, an instructor may accept and evaluate work for issuance of a new grade. Grade changes must be approved by the dean and reported to the Registrar's Office. When recorded on your transcript, the date of the grade change and the original, permanent grade is recorded as a transcript note.
If you are placed on academic probation due to Satisfactory Academic Progress (SAP), you should monitor your student record to ensure that the hold is released whenever you have satisfied the conditions that caused you to be placed on academic probation. Holds are not automatically removed whenever new grades are submitted since there are separate processes involved.
Each semester, an announcement is made to all students several weeks before registration begins. At that time, you are asked to review your student record on the portal to ensure that all holds have been addressed and cleared from your record. The academic probation hold prevents you from registering for classes, so it is important that you verify your student record on a regular basis.
The Registrar's Office or your department