These guidelines are being provided to address the common issues and questions faced by international applicants.
Submitting Official Documents
To be considered "official" your transcripts must remain sealed as they were by the issuing university. If your university does not seal their transcripts as a standard procedure, please request that they place your transcripts in a sealed university envelope and stamp the outside flap with their school seal. Forward these documents directly to CGU as-is; please do not open the envelope as this will void the transcripts.
Translating Official Transcripts
Transcripts that are not in English must be accompanied by an official English translation. Many schools will be able to accommodate your request to have your transcripts issued in English. If your school is unable to issue official transcripts in English, you have a few options:
- You may take your transcripts and diploma/proof of degree to the appropriate verifying institution (i.e. Educational Ministry) to have them translated and notarized. The institution can then send those documents directly to us in a sealed, preferably signed envelope. If the institution will only release the verification to you, please request that they put it in a sealed envelope so that you can forward that envelope directly to us; Do not open the envelope as that will void the verification. The documents must be received in their original sealed envelope to be considered official.
- You can submit your transcripts to a translation service. The translation service can then send those documents directly to us in a sealed, preferably signed envelope. If they send the translation to you, it must be forwarded to us in its original sealed state. Again, DO NOT open the envelope as that will void the translation; the documents must be sealed to be considered official. You should also request that an official copy (in your native language) be sent from your university to us so that we can compare the original to the translation.
Supplementary Degree Verifications
CGU requires that official transcripts showing that a degree was conferred be submitted for each institution. If your school is unable to issue official transcripts showing that a degree was conferred to us directly, you may follow one of the options below to ensure that your documents satisfy the transcript requirement:
- (Preferred) You can ask your school to issue an official degree verification to you along with your official transcripts. Remember, documents must be received in sealed envelopes to be considered official. If your school will only release the verification to you, please request that they put it in a sealed envelope and stamp the outside flap with their school seal. You can then forward the envelope directly to us; do not open the item as that will void the verification. This official degree verification will be evaluated in combination with your official transcripts.
- You may take your transcripts and diploma/proof of degree to the appropriate verifying institution (i.e. Educational Ministry) to have them notarized. The institution can then provide you with those documents or send those documents directly to us in a sealed, preferably signed envelope. Again, the documents must be sealed to be considered official. Do not open the envelope as that will void the verification. If your country's notary public offices are granted authority by the educational ministry to authenticate transcripts, you may take them there; if not, notarized copies will not be accepted.
- If no additional documentation is available through the school, and you are not able to have your documents notarized, you may wish to submit your transcripts for evaluation through an accreditation service such as Worldwide Educational Service (wes.org) or International Education Research Foundation (ierf.org/) and request that the evaluation report be sent to Claremont Graduate University.
If you have not completed your bachelor's degree (or master's degree if applicable) at the time you apply to CGU, please request transcripts from your university showing the work you have completed to date. These are called IN PROGRESS transcripts and will be marked as NDI (which simply means No Degree Indicated). These documents are acceptable for admissions evaluating purposes and an admissions decision will be rendered.
Please note that you will receive communication from the Office of Admissions & Records indicating that your transcript requirement has not yet been satisfied (you will see the letters NDI next to the name of your school). Please feel free to ignore these courtesy messages. Once you complete degree, you will need to submit official transcripts showing that the degree has been granted/conferred/completed in the manners described above.