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Commencement Participation Policy

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Before Commencement

Academic Regalia

All master's students (except Art/MFA) will rent and wear a gown, tam, tassel, and hood during the ceremony. In recognition of the doctoral and MFA degrees being the highest degree granted in their respective disciplines, CGU officials will give these graduates their hood on stage. Therefore, doctoral and MFA candidates will not wear a hood to the ceremony. They will wear a gown, mortarboard, and tassel. Note: The tassel should be worn on the left side.

Purchase Custom Regalia

Purchase deadline: March 24, 2017

If you are a doctoral candidate and wish to purchase your own Claremont Graduate University doctoral regalia, please contact Susan Navarro of Huntley Bookstore at (909) 607-1503. The deadline for placing an order to purchase regalia to be worn at this years commencement ceremony is March 24, 2017 to assure delivery by commencement. The cost of purchasing the custom-made gown, tam, and tassel is $689.43 (price includes tax but not shipping).

Rent Regalia

If you received an August or December degree, or have filed an intent to receive a degree in May, you will receive a mailing* in late February regarding participation in the ceremony. The mailing will include a mortarboard and gown order form. Your order form and payment must be submitted to Huntley Bookstore no later than March 24, 2017. Graduates ordering regalia after this date will be subject to a late fee of $20 and may not get the exact size or color needed. Prices subject to change.

  • All Doctoral candidates - $31.61 for gown, mortarboard, and tassel
  • Master's of Fine Arts - $28.34 for gown, mortarboard, and tassel
  • Master's candidates - $54.50 for gown, mortarboard, tassel, and hood

*Note: Please be sure the Office of Student Affairs has your correct mailing address.

Pick Up Regalia

Location: Huntley Bookstore

  • Friday, May 5, 8:30 a.m. - 5 p.m.
  • Saturday, May 6, 10 a.m. - 5 p.m.
  • Monday, May 8, 8:30 a.m. - 6 p.m.
  • Tuesday, May 9, 8:30 a.m. - 6 p.m.
  • Wednesday, May 10, 8:30 a.m. - 6 p.m.
  • Thursday, May 11, 8:30 a.m. - 6 p.m.
  • Friday, May 12, 8:30 a.m. - 6 p.m.
  • Saturday, May 13, 7:30 a.m. - 8:30 a.m.*

* Open until 5 p.m. to return regalia.

  • It is advisable to pick up your regalia before Saturday, May 13.
  • Students who ordered regalia late, after March 24, are advised to call Huntley Bookstore at (909) 607-1503 prior to picking up regalia. When you call, be prepared to give your name and degree.

Return Regalia

All rented regalia must be returned to the bookstore immediately following the ceremony by 5 p.m. Any rented regalia not returned to Huntley Bookstore by 12 p.m., Monday, May 15, will be billed for the purchase price to your student account and you will not be eligible to receive transcripts or your diploma until your account is cleared.

Announcement Cards

Announcement cards may be ordered through Huntley Bookstore, or by calling 800-433-0296, or online at CB Graduation Announcements.

Diploma Frames

Diploma frames may be purchased at Huntley Bookstore or through their website www.claremont.bkstr.com.

Fees / Other Obligations

As a reminder to May candidates, all fees and other obligations must be fully met. This includes, but is not limited to, obligations to CGU student accounts, housing accounts, and any of the libraries or other central service organizations of The Claremont Colleges.

Log onto the CGU student portal at http://mycampus.cgu.edu to access your information. You may contact Student Accounts by phone at 909-607-2613 or email at Student.Accounts@cgu.edu.

On Commencement Day

Protocol

Commencement ceremonies are special events for all involved. We ask that you show respect for everyone who shares in the experience by creating an occasion that will appropriately highlight your achievements. Children, including babies, are neither allowed to sit with the graduates nor on stage. Tickets are not required to attend the commencement ceremony.

The university ceremony is a dignified program governed by academic tradition, overall good manners, and local laws. Therefore, possession of alcoholic beverages or materials that may disrupt the ceremony are prohibited.

Inclement Weather Plan

Commencement will be held rain or shine, in Mudd Quad.

Arrival

Arrive at the corner of Dartmouth Avenue and Ninth Street wearing your regalia at 8 a.m. on Saturday, May 13. (The tam tassel should be worn on the left side.) Please be prompt. Those who are not at their assembly points, in academic regalia, when the procession is formed may not be able to march and sit with their classmates.

When you arrive, stop at the check-in table at the southeast corner of 10th Street and Dartmouth Avenue to receive your "Graduate Name Card," which you will hand to the provost during the ceremony. Your name will be read from this card when you cross the stage so please be sure to spell your name phonetically, as well as the actual spelling. Please print clearly. Also be sure to print your address so that the photographer may contact you regarding your photos.

All participants must be in line no later than 8:30 a.m. on Dartmouth Avenue between Eighth and Ninth streets. Doctoral and MFA graduates will line up alphabetically by last name behind their school's banner. You will march and sit by schools. Staff will be on hand to place you in line according to your school and degree. Once you are in line, please do not break ranks — you can visit with family and take pictures after the ceremony.

Master candidates will line up behind School signs in the Ninth Street parking lot west of Dartmouth Avenue.

Processional

Two candidates' marshals will lead the processional. The marshals will direct you into the row in which you will sit. It is extremely important that you do not save a seat for another person. Otherwise, we will not have enough chairs and the ceremony will be delayed.

Once the processional begins, candidates will proceed north on Dartmouth Avenue and turn right (east) just north of Honnold Library. The eight school lines will condense into two lines, with half proceeding north along the west aisle and half proceeding north along the east aisle. The section of chairs in the center, directly south of the stage is reserved for candidates.

Conferrals

Conferrals will be made in the following groupings: (1) honorary degrees, (2) doctorates, and (3) master's. For group 2, the provost will state, "Will the candidates for the doctor of musical arts and the doctor of philosophy degrees please rise and remain standing?" The president will then confer the degrees on the candidates, and you will be asked to sit down. The president will make the conferrals for each group. For group 3, the provost will state, "Will the candidates for the master's degrees please rise and remain standing?" The president will then confer the degrees on the candidates, and you will be asked to sit down.

Once the conferrals are complete, the candidates will be recognized individually. The candidates' marshals will instruct you when to approach the stage.

For group 2 your photo will be taken as you approach the west ramp. You then hand your graduate name card to the provost and state your name. The provost will announce your name. Doctoral and

Master of Fine Arts candidates will turn and face the audience while the academic hood is placed over their head. The president will then hand you a certificate, and your photograph will be taken. You will leave the stage via the east ramp and return to your chair.

For group 3, master's graduates, half will approach the stage on the east side and the remaining schools will approach the stage on the west side. Your photo will be taken prior to handing the graduate name card to the reader. Alternately, the provost and the faculty chair will read the candidate's names. Graduates on the west side will shake hands with the president while graduates on the east side will shake hands with the board chair, who will hand you a certificate, and then you will exit the stage via the front ramp on the same side from which you approached.

Recessional

When the commencement ceremony is over, graduates will march out of Mudd Quad by schools. The banner carriers will lead the way to the school receptions being held at various locations on campus.

School Receptions

Graduates and their families are invited to a reception at the graduate's school.

Art | Art Building
Arts & Humanities | Arts & Humanities Building
Division of Behavioral & Organizational Sciences | Academic Computing Building and Blaisdell Fountain
Community & Global Health | DoubleTree Hotel, 555 E. Foothill Boulevard
Drucker School | Jenkins Courtyard
Educational Studies | Hagelbarger's and DesCombes Quad
Information Systems & Technology | Michael J. Johnston Board of Trustees Room and Atkins Lobby, Harper Hall
Mathematical Sciences | Math House South
Division of Politics & Economics | Harper Hall Courtyard

Please refer to our online map under 2017 Commencement for more information.

Strollers

Strollers are allowed. They may be stored in the area designated on the map, or your guests may park them next to their chair as long as they do not block the aisle.

Handicapped Parking

Handicapped parking will be available in the parking lot north of McAlister Center on the southwest corner of Tenth Street and Columbia Avenue. Access to this lot is available via Eleventh Street and Columbia Avenue.

Refreshment, Flowers, and Gifts

Hagelbarger's will be closed to the public the morning of commencement; however, their staff will have a refreshment stand located at Dartmouth and Ninth Street. Starbucks Coffee, juice, cookies, soda, muffins, scones, fruit cups and chips will be available for purchase. Flower bouquets and orchid leis will be available for purchase.

Photographs and DVDs

Commencement video – A complementary DVD of the 2017 Commencement Ceremony will be available to graduates. To receive your DVD please complete the online form by June 15.

Chappell Graduation Images will take your photograph during the ceremony and will mail the proofs to the address you print on your "Graduate Name Card." If you would like to pre-register your email address with Chappell, they will contact you just as soon as your photos are available for online viewing and ordering. Go to www.gradimages.com to pre-register. Should you need to reach them, their telephone number is 800-424-3686.

Candid Photos

A designated area (southeast of the stage) will be available to take a photo of graduates as they cross the stage to receive diplomas. Those entering this area will be asked to return to their seat as soon as the photo is taken. The aisles must be kept clear at all times for safety reasons and to avoid interruption of the traffic flow. We encourage purchasing photos from the professional photographer to allow guests to enjoy a clear view of their loved ones / colleagues and to minimize the confusion in this area.

 


Staging Enabled